Contact: Sarah Weatherbee
phone: 617-247-0505
sarah@kelleraugusta.com

Location: Boston, MA

Reports To: Managing Director

Position Summary:

The primary purpose of this position is to oversee all administrative functions required for the day-to-day operations of a corporate office. Our client is an integrated real estate group that specializes in the development, financing, and investment management of quality Real Estate internationally.

Job Duties and Responsibilities:

• Handle all general administrative duties for Managing Director and corporate office including:
  
  • Schedule appointments, on-site meetings and conference calls.
    
  • Filing, including managing and arranging for offsite storage.
    
  • Perform some receptionist duties including answering phones, greeting visitors, and working with security to organize all in-coming visitors.
    
  • Organize and maintain the overall appearance of the corporate office and conference rooms.
    
• Maintain contact and other databases for Managers such as the comparable sales reports by market; develop and maintain a Broker database.
  
• Act as HR liaison and utilize internal Human Resources computer programs.
  
• Aid in the production of departmental reports (business plans, financial statements, etc.)
  
• Assist with Portfolio/Asset Management organizational responsibilities.
  
• Arrange all business travel for employees.
  
• Process all corporate payables and track payments, and maintain employee expense accounts.
  
• Coordinate and schedule off-site meetings and/or conferences as needed.
  

Experience, Skill and Educational Requirements:

• BA degree.
  
• 5 years of Administrative/Office Management experience; preferable in a Commercial Real Estate environment.
  
• Strong knowledge of MS Office Suite, including Word, PowerPoint, Outlook, Excel and Internet Research programs.
  
• Strong phone presence.
  
• Ability to multi-tasks and manage projects independently.
  
• Must be an effective oral and written communicator with peers, managers, and clients.
  
• Reliable and able to maintain a high level of confidentiality when handling sensitive materials and communicating with clients & internal personnel.