Interested and qualified candidates, please submit your resume to:
Christina Smith | | 617.247.0505
Ryan MacDonald | | 617.247.0505


Associate Lease Administrator

Somerville, MA


Parent company of a leading Boston hospital seeks a bright, energetic team player for the position of Associate Lease Administrator.  The qualified candidate will have experience in lease administration, joining the team responsible for managing the company’s real estate portfolio.  Candidate must possess critical reading skills with high attention to detail in deciphering, integrating and managing information from commercial real estate leases. Responsibilities include lease document review, abstraction and database entry, lease & operating expense audit management as well as ad hoc projects for the department.  The candidate must enjoy interfacing with a variety of in-house clients and provide timely and professional communication and assistance. 

Principal Duties and Responsibilities

  • Review and accurately abstract fully executed lease documents into the lease management system
  • Review and verify renewal notices and commencement agreements and timely update the lease management system
  • Review all lease-related payments including base rent, real estate tax, insurance and CAM expenses, working with landlords as necessary to resolve reconciliation and payment issues while exercising discretion and independent judgment in all matters
  • On an ongoing basis, maintain and update database records including contact information for landlords and subtenants, updated square footage and expiration dates
  • Track additional rent expense and security deposits and report accordingly
  • Meet with internal staff on a regular basis and assist in developing strategy for addressing lease and lease management issues


  • Bachelor’s degree in business or related field, or equivalent experience
  • Two to five years’ experience in commercial real estate lease administration, preferably with office leases
  • Solid understanding of commercial real estate documents and the leasing process, with an ability to apply this understanding in performing job responsibilities
  • Understanding of basic accounting and finance principles and familiarity with their applications with respect to lease management
  • Experience with lease database and asset management software, experience with PeopleSoft a plus
  • Proficiency in PC based software, especially MS Excel, Work, and PowerPoint, with the ability to accurately develop various type of reports


  • Must possess a high level of attention to detail for reliable accuracy, and exercise judgment in flagging inconsistencies between lease documents and database content
  • Customer service orientation with demonstrated ability to build and maintain strong working relationships with key customers
  • Must be proactive and highly responsive problem solver, able to work independently and comfortable interacting with a variety of professionals in related fields
  • Demonstrated excellence in communication, both written and verbal, organizational and analytical skills
  • Ability to prioritize multiple sets of ongoing responsibilities