The Assistant Property Manager is responsible for the day-to-day operations of various Lab Buildings. Key areas of responsibility include Tenant Relations, Property Operations and Financial Management.

ESSENTIAL JOB FUNCTIONS 

• Handle the onsite day-to-day operations of the Building and Management Office, including routine inspections.
• Vendor Management- Manage Vendors of the Building, to include but not be limited to Cleaning, Security, Landscaping, Snow Removal, Pest Control and Waste Management.
• Assist with overseeing contracted vendors to ensure they are meeting terms of contract and scope of work.
• Manage and maintain stacking chart, rent rolls, construction/TI project folders etc.
• Manage the annual Environmental Health & Safety Audit with Tenants of the Building.
• Review, Code and Process in a timely manner all invoices associated with the Building against the annual budget and verify amounts are correct per the contract.
• Review monthly General Ledger and financials to assure all income and expenses are reflected properly.
• Assist in the collection of rent and miscellaneous charges required. Review aged receivable reports and follow up with Tenants for collection.
• Preparation of tenant monthly rent statements including additional billable items.
• Assist with the development of the annual Budget, Capital Plans, Monthly Ownership Reports, and Funding Requests in accordance with Budget Guidelines. Follow ownership procurement procedures and approval requirements.
• Manage and maintain the building website, update agenda for monthly operations call with ownership.
• Develop and maintain day-to-day relationship with Tenant Contacts. Ensure Tenants needs and requests are being met with their expectations. Resolve any Tenant issues and requests in a timely manner and escalate as appropriate.
• Manage tenant employee parking allocations and maintain parking spreadsheet.
• Manage the Building Engines Work Order System to ensure all Tenant requests are being dispatched, resolved, closed, and billed back if applicable.
• Verify Tenant and Vendor Certificates of Insurance are current, meet all requirements and updated in the Building Engines System.
• Be familiar with all pertinent documents for the Building, including leases, management agreements, associations, easements, and leasing materials.
• Handle all filing of lease documents, invoices, correspondence, contracts, etc. for the property.
• Perform all other duties as directed by Senior Property Manager.

SKILLS, EDUCATION AND EXPERIENCE 

• Four-Year Undergraduate Degree Required.
• Three to Five years’ relevant experience in a modern lab and/or office building required.
• Strong Tenant Relations skills.
• Ability to Work Independently.
• Proficient in MS Office, Yardi, and Building Engines.