Company Overview:
Our client is a privately held, commercial real estate investment firm that invests in all property types and focuses on a range of transactions from $15-300 million. Founded in 2009, the firm currently manages 4M square feet in the greater Boston area and is focused on a variety of properties, allowing them to be dynamic as they manage value-add opportunities, net income/cash flow opportunities, retail, multi-family and ground up developments.

Position Overview:
The Property Manager will oversee the daily operations of assigned properties with a focus on developing and maintaining strong relationships with all stakeholders (including colleagues, tenants, vendors/contractors, and ownership) and on the repair and maintenance (R&M) of the buildings and grounds to keep them in good physical condition.

Responsibilities:
• Tenant Management: Communicating property-related matters clearly, consistently, and timely; ensuring requests, including work orders, are addressed timely and in a manner that eliminates recurring problems; organizing and participating in tenant meetings and appreciation events; abstracting leases and updating tenant contact information, certificates of insurance, lease files; coordinating tenant move-ins and move-outs.
• Inspections: Surveying tenant space, common areas, base building areas, and grounds to ensure high level of maintenance, including writing and submitting property inspection reports and work orders.
• Building Engineering: Helping engineer team and Manager of Portfolio Engineering identify and implement energy conservation measures and execute preventative maintenance programs for, and repairs of, all HVAC, electrical, plumbing, and life safety equipment and systems.
• Procurement: Drafting and distributing RFP (request for proposal) documents for the competitive bidding of goods and services, coordinating interviews/meetings, fielding questions, saving/filing all related documents, analyzing proposals.
• Vendor/Contractor Management: Conducting walk-through/inspections and meetings with vendors; ensuring vendor complies with contract terms, including building rules, and addresses deficiencies; enforcing safety protocols and risk management/insurance requirements.
• Project Management: In collaboration with Building Engineering, managing all aspects (administrative, technical, operational, etc.) of large R&M and capital expense projects.
• Accounting: Coding invoices, reviewing general ledger, making accruals, explaining variances to budget, collecting accounts receivable.
• Budgeting: Developing and drafting annual budgets for operating expense and capital projects and prepare for and participate in budget/business plan review meetings.
• Reporting: Preparing for and participating in weekly asset performance review meetings with Management and Partners; drafting periodic financial and operational reports.
• Human Resources: Fostering a positive, collaborative work environment to build a cohesive team focused on achieving ownership's objectives for each property.
• Assist Asset Management and Acquisitions/Dispositions teams.

Qualifications:
• Minimum of two years experience as an Assistant Property Manager of commercial office, life science, flex/R&D, industrial, and/or retail buildings.
• Bachelor’s degree preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point).
• Yardi experience preferred.
• Driver’s license and personal vehicle required for travel around the portfolio.
• Strong work ethic and collaboration skills.
• Communicates effectively in both spoken and written word.
• Keen attention to detail.
• Analytical, efficient, effective, productive.
• Self-motivated, proactive, and able to work independently.
• Thrives in a fast-paced, constantly evolving environment.